Privacy policy regarding specific personal information

Regarding the specific personal information held by our company (including when only storing an individual number), we will do our utmost to protect said information in accordance with laws related to the protection of personal information (hereinafter referred to as the “Personal Information Protection Act”) and laws regarding the usage of numbers to identify specific individuals during the administrative process (hereinafter referred to as the “Individual Numbers Act [Number Usage Act]”), governing authority and industry guidelines, and the NTT Group Information Security Policy (hereinafter collectively referred to as “protective laws”) in line with the policy below.

We collect specific personal information in a legal and impartial manner.

We do our best to keep the specific personal information we possess accurate, complete and up to date.

We will respond to requests from individuals to disclose their information, and if the specific personal information we possess contains errors, we will promptly correct or delete them.

We will use the specific personal information that we possess for the purpose of performing the following office work, which is determined based on the provisions of laws and regulations.

• Office work related to preparation of payment records for remuneration, fees, contract money, and prize money
• Office work related to creating payment records for real estate usage fees
• Office work related to creating payment records for the transfer of real estate
• Office work related to the preparation of payment records for mediation fees for buying and selling real estate, etc.

In addition, when we receive specific personal information etc. directly written from the person etc., we will clarify the purpose of use each time except when it corresponds to each item of Article 21 Paragraph 4 of the Personal Information Protection Law. I will do it.
However, this does not apply if it falls under Article 18, Paragraph 3, Item 1 or 2 of the Personal Information Protection Law, which is replaced by Article 30, Paragraph 3 of the My Number Act (Number Usage Act).

We do not provide the specific personal information we hold to third parties.
However, in the case stipulated in each item of Article 19 of the My Number Act (Number Usage Act), providing necessary specific personal information to a related third party without obtaining the consent of the person in advance, or related We may receive necessary specific personal information from a third party.

We will not jointly use the specific personal information we posses with specific persons.

In handling specific personal information, we will appropriately take organizational safety management measures, personal safety management measures, physical safety management measures, and technical safety management measures as follows. In addition, when outsourcing the handling of specific personal information, we will supervise whether the outsourcee (including subcontractors, etc.) manages the specific personal information appropriately, and improve it as necessary. ..

• (1) Organizational safety management measures
  Organizational system such as establishing an organizational system such as deploying information security committees and managers of each organization, establishing internal rules and operating based on them, and conducting regular audits on the operational status. Build a management system.
• (2) Human safety management measures
  We will provide sufficient education and training to employees regarding information security, and will request a written oath regarding compliance with the proper handling of specific personal information when engaging in business.
• (3) Physical safety management measures
  Security management related to the installation location and work location of information systems, such as entry / exit management of buildings and floors that handle specific personal information, prevention of theft, measures against damage to customer's specific personal information due to fire, lightning, etc. We will take various measures for the physical protection of the.
• (Four) Technical safety management measures
  Access control such as authentication, authority management, control, and recording when accessing specific personal information, anti-malware and anti-virus measures for systems, measures for transportation and transmission / reception by encryption and clarification of responsibilities, information system Take technical control measures such as monitoring.

We have created a form to use when requesting the disclosure of, corrections to, or usage suspension of specific personal information. Click hereto download and print out the form. Please send it to the address below.

Items subject to requests for disclosure, corrections, and suspension of usage are as follows.

• Information on compensation, fees, contracts, and prize payment records
• Information stated on payment records such as real estate usage fees
• Information stated on payment records for the transfer of real estate
• Information to be stated in the payment record of the mediation fee for buying and selling or lending real estate, etc.

When making a request, please submit one of the following identity verification documents containing your current address so that we can verify your identity.

• A copy of your driver's license (If your current address is written on the back, a copy of the back will also be needed)
• A copy of your passport (within the expiration date, face photo page <spread 1 page> and address page <back cover back side>)
• Copy of various health insurance cards (masked part of insured person's symbol, number, etc.) + original copy of resident's card (without personal number and registered domicile, or with personal number, registered domicile) Is a masked part) or utility bill or invoice
• A copy of your residence card or a special permanent resident certificate (or an alien registration card during the period it is recognized as a residence card or a special permanent resident certificate) + a copy of your passport or a utility bill or invoice

A disclosure fee of 1,000 yen (including consumption tax) will be charged.

Address to send disclosure requests for specific personal information to:
Legal Division, General Affairs, NTT TC Leasing Co., Ltd.
Shinagawa Season Terrace 13th floor, Konan 1-2-70, Minato-ku, Tokyo 108-0075

Please see the link below to read the NTT Group Information Security Policy.